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Outlook Data File Cannot be Accessed in 2010, 2013, or 2016

Outlook is used by a huge number of users around the globe. It is one of the best personal information managers. You can do multiple tasks along with email; it will help manage webmail and other things as well. The Outlook is more than an email platform; you can do best with this.

Outlook data files cannot be accessed because of using multiple email addresses. There can be multiple reasons for the same problem. In result, you may face some issues due to this problem. It always happens when your email client creates issues and does not function well. The best part is most of such can be resolved quickly and easily.

What does Outlook data file cannot be accessed mean?

This is the problem that you might show the sending and receiving emails. There are some reasons like the Outlook profile corrupted, or you transferred the file. The Outlook.PST file location is changed, another main reason for the issue. If you face the problem in your Outlook 2010, 2013, or 2016, then follow the given method to resolve it.

  • Go to your Outlook settings by clicking on the “File” and then to “Info.”
  • Now at the “Email” tab, you need to click on the “Change Folder.”
  • In the next window, you need to click on the “New Outlook data file..”
  • Here you need to give a name to the data file and then click on OK.
  • Expand the file and click on the “Inbox” subfolder and hit the OK button.
  • Now in the account settings, click on the “Change Folder” again.
  • Now choose the correct data file and folder that you want to store and then click OK.
  • After completing all this process close the window and click on the “Send/Receive” that’s all, you’re done.

This is one of the main ways to access your Outlook data file. If you still face any issue with the Outlook data file cannot be accessed, then follow the below-given method.

List of Commonly Asked Queries on Outlook Data File Access Issues

  • What is Outlook Data File Cannot be Accessed in 2010?
  • What causes Outlook Data File Cannot be Accessed Windows 10 issue?
  • How to fix Outlook Data File Cannot be Accessed in 2013 error?
  • Why am I encountering Outlook Data File Cannot be Accessed office 365 error?
  • How to resolve Outlook Data File Cannot be Accessed 365 issue?
  • What Outlook Data File Cannot be Accessed shared mailbox error does to the email client?
  • Why Outlook Data File Cannot be Accessed after moving PST?
  • How to fix Outlook Data File Cannot be Accessed PST error?
  • When does Outlook Data File Cannot be Accessed sending email error occurs?
  • What are the effective fixes for Outlook Data File Cannot be Accessed error message?
  • How to fix outlook data file cannot be accessed error in Windows 10?
  • How to solve Outlook data file cannot be accessed issue on Windows 8?

How do you fix If You Can’t Access Outlook data file?

An OST file is always prone to damage, and there are various factors that make this happen. It is one of the most common MAPI errors. This occurs at the time of synchronizing the address book while sending and receiving the emails. Some of the main reasons behind the error are

  • OST file corruption
  • Wrong configuration
  • Outlook profile corruption
  • Location change of the OST file
  • Copying of old OST files.

These are reasons that cause the Outlook data file cannot be accessed. Creating a new Outlook profile is one of the best ways to tackle the issue. Now follow the given steps to fix the issue.

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Create a New Outlook Profile:

The first step is to locate the default data file that goes to the control panel. After that, you need to go to the IMAP and POP3.

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Go to the control panel and then to mail setup-outlook dialog box and complete the server configuration. Select your profile and give the name and other information required. After that, click on the “Add Account” and enter your email information. After successful completion, you need to click on the finish button.

To set the POP and IMAP, open the outlook dialog box and go to the internet email settings, and enter your account details. After that, click on the “Test Account” and select your existing outlook data file and then click on browse. Open the dialog box and select the file, after this click on OK and then to Next and close then Finish.

Move Files to Default Location

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If you are getting this Outlook data file cannot be accessed, you may need to move your data file to a different location. Moving a file from its original position can cause issues, so it is better to move the file back to its location. After this, you need to restart the system, and the error will be fixed completely.

Can’t Access Outlook Data File in 2010? Symptoms & Fixes!

What are the symptoms when you cannot access the Outlook data file in Windows 10?

When you are unable to access Outlook Data File in Windows 10, you will receive one of the below-mentioned error notifications on your screen:

  • 0x8004010F: Outlook data file cannot be accessed.
  • 0x8004010F: The operation failed. An object could not be found.

How To Resolve If You Cannot Access Outlook Data File in 2010?

If you are using Outlook 2010 version and cannot access the Outlook data file cannot in Windows 10, you can try creating a new Outlook profile to resolve the issue. Here’s how to do it:

  1. Press the Windows+X keys together and click on Settings.
  2. Click on Accounts and then Email & accounts followed by a click on Add an account option.
  3. On the next screen, select the Email account option.
  4. Enter your profile name and the requested account information followed by a click on Next.
  5. Lastly, click on Finish to create your account.

Alternatively, if you notice that the data file of Outlook cannot be accessed in Windows 10, create an IMAP or POP3 email account. To start with, open the Control Panel on your Windows computer. Next, select the Show Profiles option in the Mail Setup- Outlook dialog box. Click on Add under the general tab and enter your profile information followed by a click on the OK button.

Alternate Ways To Fix If You Can’t Access Outlook Data File in 2010

Whether it is an error which states that Outlook data file cannot be accessed Windows 10 or Outlook data file cannot be accessed PST, you can follow the below-mentioned troubleshooting techniques to get rid of the issue:

  1. Modify Previous Outlook Profile
  • Click on File > Account Settings > Change Folder
  • Create a temporary data file by clicking new Outlook Data File
  • Name the new Outlook data file and click OK
  • Select the Inbox folder by expanding the subfolders and click on OK
  • Click the Change Folder option again and repeat the steps discussed above
  • Remove the temporary OST file created earlier and close the Account Settings dialog box
  • Click on the “Send/Receive” option to check if the error Outlook data file sending email cannot be accessed error is resolved.
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The error message that restricts you from accessing Outlook data file often gets triggered because of the Firewall and antivirus program installed on your system. As such, enable the network access for Outlook.exe file in the firewall or firewall network settings.

If you are wondering how to solve Outlook data file cannot be accessed or if you are encountering the Outlook data file error message that cannot be accessed, consider a repair of the OST file.

  • Locate and open SCANPST.EXE by navigating C:Program FilesMicrosoft OfficerootOfficeXX
  • Click on Browse and select the OST file.
  • Click on Start and when the error is found, click on Repair to resolve various Outlook issues like Outlook data file cannot be accessed in 2010, cannot access Outlook data file 365, etc.
  • Once the OST file is repaired, restart MS Outlook and click on Send/Receive to check if the Outlook data file cannot be accessed Windows 10 error is resolved.

Outlook Data File Cannot be Accessed in 2013

What Are the Reasons That Stop You To Access Outlook Data File in 2013 error?

If you cannot access the Outlook data file in 2013, there could be various reasons that lead to the issue. Here’s list of some of the major reasons:

  • .pst files or the Outlook data files are not located in the right place.
  • The Outlook data files are shifted to another location.
  • Presence of virus or malware in your system.
  • Existing Outlook profile is corrupted after the upgrade.
  • No proper test is done for your Outlook profile.

How To Fix If You Are Unable to Access Outlook Data File in 2013?

Here some quick fixes to resolve if you cannot access Outlook data file in 2013 version:

  1. Open the Control Panel on your computer and click on Mail.
  2. Click on Mail Settings and then select the Show Profiles option.
  3. Select the current profile and click on Properties > Data Files tab.
  4. Enter the name and location of the data file and click on Close.

If you are still facing the Outlook Data File Cannot be Accessed in 2013 issue, remove the client by accessing the Control Panel and reinstall it.

Outlook Data File Cannot be Accessed office 365

To ensure a faster and easier emailing experience, MS Outlook comes with new bug fixes and unique features. However, instances occur when users encounter various issues while using Outlook. One of them restricts you from using the Outlook data file Office 365 which further stops you from accessing your personal data file of Outlook.

Unable to Access Outlook Data File Office 365? Symptoms and Causes!

One of the common symptoms of encountering the error Outlook data file cannot be accessed 365 is the inability to send or receive emails and the display of the error notification on the screen. A corrupted Outlook profile is usually the primary reason that restricts you from accessing the Outlook data file 365.

How To Resolve Outlook Data File Cannot be Accessed Office 365 Issue?

One of the effective ways to resolve the Outlook data file cannot be accessed 365 or if you are unable to access the Outlook 365 data file is by using the repair tool.

  1. Open Windows Settings and select the Apps menu from the list of various options.
  2. Scroll down the page and locate Microsoft Office 365 or Microsoft Office.
  3. Select the Office entry and then click on Modify.
  4. Choose Yes when prompted and check the “Quick Repair” option followed by a click on Repair.
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Upon completing the above-mentioned steps, check if Outlook data file cannot be accessed error message is resolved. However, if you still encounter Outlook data file cannot be accessed sending email issue, take ownership of your Outlook data file. Here’s how you can do that:

  1. Open Windows File Explorer and locate Outlook data file’s directory.
  2. Right-click on Outlook data file and select Properties.
  3. On the next screen, click on the Security tab and then on Advanced.
  4. Next to the Owner details, click on Change; under the “Enter the object name to select” box, type the username of your computer and then click on Check Names followed by a click on OK.

The above-mentioned steps answer your query on how to fix Outlook data file cannot be accessed issue. Follow them the exact way to ensure a seamless communication via emails.

Outlook Data File Cannot be Accessed After Moving PST

If you are unable to access the Outlook data file after moving PST, it can be due to a shift of all the system files from the C drive of your computer to another location. You will notice that the Outlook PST data file cannot be accessed because your Outlook tool fails to recognize the original destination of the PST file.

How To Resolve If You Can’t Access Outlook Data File After Moving PST?

  1. Open the Outlook PST file and click on the File menu.
  2. Under Account Settings, switch to Email and select the account which has an issue.
  3. Click on the Change folder option.
  4. Name the new Outlook data file to continue with fixing the Outlook data file cannot be accessed PST issue.
  5. Follow the on-screen instructions and choose the original PST file with the issue and click OK.

If you still notice that the Outlook data file cannot be accessed after moving PST, you can use Outlook Data File Repair Tool.

Outlook Data File Cannot be Accessed Shared Mailbox

While using MS Outlook, if you cannot access Outlook data file in shared mailbox, it means that there is an issue in the synchronization between Outlook and Exchange or issues with the OST file.

Users often complain that when they use shared mailboxes for sending emails using MS Outlook, they encounter strange responses. Even when the mailboxes are configured in Outlook, the system prompts with an error, Outlook data file cannot be accessed shared mailbox or “Task ’email@domain.com – Sending’ reported error (0x8004010F).

Why Outlook Data File Cannot be Accessed Sending Email Shared Mailbox Error Occurs?

  • The OST file of MS Outlook is corrupted
  • The Outlook profile is corrupt or not configured correctly
  • There is a transfer of Outlook’s OST file on the local system
  • Using the shared mailbox for sending or receiving emails
  • Damaged Outlook program files
  • Limited read/write permissions
  • Incorrect Firewall or antivirus settings

Conclusion

Here we tried to include some of the best solutions to fix the “Outlook data file cannot be accessed” problem. If you still face any issues then connect with our technical experts to get further help and support.

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